Submitting Proposals

The MTEC Base Agreement outlines the terms and conditions governing project awards, including compliance requirements, intellectual property rights, reporting obligations, and funding procedures. Members submitting proposals must acknowledge their understanding of these guidelines, ensuring alignment with MTEC’s mission and federal contracting standards. This document serves as the foundational framework for all MTEC-funded projects, establishing clear expectations for award recipients. If there are questions, please email the MTEC contracts team at contracts@mtec-sc.org

The term Nontraditional Defense Contractor is a business unit that has not, for a period of at least one-year prior to the issue date of the MTEC Request for Project Proposals, entered into or performed on any contract or subcontract that is subject to full coverage under the cost accounting standards (CAS) prescribed pursuant to section 26 of the Office of Federal Procurement Policy Act (41 U.S.C. 422) and the regulations implementing such action. "Full" coverage applies when an organization receives either one CAS-covered contract of $50 million+ in the current accounting period, or in the preceding cost accounting period, multiple CAS-covered contracts cumulatively totaling $50 million.

This guide will help Academic Institutions determine if they are a Traditional or Nontraditional Defense Contractor

Technology Readiness Levels (TRLs) provide a standardized framework to assess the maturity of a technology, ranging from TRL 1 (basic research) to TRL 9 (proven operational use). Similarly, Knowledge Readiness Levels (KRLs) were developed to evaluate the progress of health research, helping organizations like the U.S. Army Medical Research and Materiel Command (USAMRMC) make informed investment decisions.

Technology Readiness Checklist

TRL checklist intro on the actual website should be changed to:Solicitations may require submission of the TRL/KRL checklist. Here you will find several templates for checklists. The Offeror shall use only the appropriate checklist that aligns with the type of prototype outlined below:

• Checklist 1: Knowledge Products
• Checklist 2: Pharmaceutical (Drugs)
• Checklist 3: Pharmaceuticals (Biologics, Vaccines)
• Checklist 4: Medical Devices
• Checklist 5: Medical IM/IT & Medical Informatics

The Proposal Preparation Guide (PPG) provides essential instructions and best practices to help applicants create strong, compliant proposals for MTEC funding opportunities.

Note: The PPG is currently under revision to modify the executing entity; this change will reflect that the privity relationship will be with MTEC, Inc. and not the previous consortium manager (CM). If there are questions, please email the MTEC team at support@mtec-sc.org

Be sure to reference the Request for Project Proposal for guidance on cost proposal requirements. Cost proposal templates referenced in the Proposal Preparation Guide (PPG) are linked below.

The Biomedical Information and Data System (BIDS) is the secure website where all MTEC proposals must be submitted. It keeps proposals organized, ensures data is stored in one place, and provides clear communication with MTEC and our government sponsors. Importantly, this is also where you’ll see your proposal status and award notifications.

⚠️ Reminder: All submissions must go through BIDS. Register your account and organization early to avoid delays close to the deadline.

Step 1: Access the BIDS Website

Go to bids.mtec-sc.org

Step 2: Create Your User Account

1. Select New Registration
2. Select Submitter

Step 3: Enter the registration and contact information then select "Submit Registration"

Step 4: Enter the secure registration verification sent to your email

Registration is complete! Select Home to enter BIDS.

BIDS is the secure website where all MTEC proposals are submitted and tracked. It keeps everything organized, ensures your documents are stored safely, and provides updates on proposal status and award notifications.

Step 1: Log in to BIDS

Go to bids.mtec-sc.org and sign in with your registered account. After logging in, click MTEC BIDS Home.

Step 2: Under Submitter Tools, select Respond to RPP. Then choose the specific RPP you’re applying to. (If more than one is open, all will be listed.)

Step 3: Complete the Submission Form

Fill in the required fields and select the technical area identified in the RPP.

Step 4: Upload all required proposal documents as directed in the RPP.

Step 5: Review your information, then click Submit. You’ll receive a confirmation email with a submission number (e.g., MTEC-23-24-Everest-045). Keep this for your records.

💡 Two-Stage RPPs: If the RPP has both a White Paper and Full Proposal stage, only the account that submitted the White Paper can submit the Full Proposal if invited.

Once you have successfully submitted a proposal, you will receive a notification with your submission number (ex. MTEC-23-24-Everest045).

⚠️ Note: For RPPs that are two stages (i.e. White Paper to Full Proposal) only the account that submitted the stage 1 proposal (the White Paper) will be allowed to submit for stage 2 (the Full Proposal), if selected.

⚠️ Reminder: All proposals must be submitted through BIDS before the deadline. Late submissions cannot be accepted.

Below are essential post-award forms and resources to help streamline your project management.